Same with many other cleaning business owners, you may have set up doing everything on your own. As the business grows and you’ve added new cleaning accounts, you will find yourself having the need to hire more employees. But before you post that hiring ad or hiring someone, it is imperative to have a job description that specifies the duties that comes with the job.
Consider a job description as a “snapshot’ of the position. It should clearly state the responsibilities of the job and specify the required qualifications and skills of the candidate. Keep the job description simple and not to vague or you might not get the right applicants for the position. A good job description should:
* Be able to express the purpose of the position as well as the employee’s role in your business.
* Facilitate an easier preparation of your job advertisements.
* Give applicants a basic understanding of the key responsibilities of the position. This will aid the person decide whether the job is what they are looking for or not.
* Express what is required in the employee’s job performance.
* Lessen unnecessary duplication of the duties on different positions, which would increase the overall efficiency of your cleaning operations.
A job description should include:
1. The position title. If your company only has one or two employees, you may have one job position like janitorial worker or a technician. Once your company starts growing, you may need additional lead workers and supervisors.
2. The position to which the applicant with report to.
3. Lines of promotion. This informs the applicant that there is a potential for growth in the company.
4. A heading that allows some flexibility like “Responsibilities include, but are not limited to…”
5. Summary of the responsibilities and duties for the position.
6. Required or preferred education, experience, qualifications and skills.
7. Any special requirements as well as physical demands of the position.
8. If applicable, a short description of supervisory responsibilities.
9. The environment to perform the job duties in.
Keep in mind that job descriptions are considered as legal documents. Any references to age, race, sex, color, national origin, or disabilities are illegal.
Your qualification and experience section should show any specific requirements you need from an applicant like office maintenance experience, window washing etc.
The job description should also include a paragraph expressing that your company will train newly employees on cleaning processes, use of chemicals as well as safety guidelines and procedures.
You have to think of your job description as a guide for you as well as your potential employees. It should clearly specify the responsibilities of each party. An accurate and brief job description will help ease out the applicants that are less likely to be come good employees fro your cleaning business. You need to put some time into preparing a well intended job description before you hire your first employees to save you time, money and headaches.
