Cleaning is one of the first things that you need to consider doing right when you wake up. Opening the door and walking in is the same first impression your clients, customers and employees receive. Is the outer office messy and dusty? How about the bathroom – does it need attention? Unless you have a professional cleaning service to take care of these tasks, you better roll up your sleeves and make cleaning the office a top priority. Employees work better in a clean environment – it affects their mood.
Clients and customers often judge the quality of your service by the condition of your office. If it is unkempt, they will receive the impression that you do sloppy work and don’t pay attention to detail. It’s a turn-off.
Let’s face it. Cleaning your office just might not be your forte! besides, you might not have enough time to do more than a simple pickup and keep the top of your desk organized. Likewise, your office employees’ time may be better spent in working to produce income rather than cleaning the toilet. If this is the case, you need to considering hiring a cleaning service.
Begin by asking other business owners what company they use. Check the business directories and search the Internet. Even if one name keeps popping up and is highly recommended by your peers, ask the company for references.
It’s not rude – it’s good business sense – to inquire about the service’s security policies and employee screening procedures. You need to feel confident about having the service’s employees in your offices. Ask if the maids are regular employees or “temps” (day labor), cleaning methods, insurance coverage, and satisfaction guarantee. Also ask if they provide all of their own equipment and cleaning products or if you need to make it available for the service to use.
First appearances make the first impression about your work ethic. Begin with walking into your entrance and make your priority cleaning list as follows: create a cleaning schedule checklist. and assign your priorities such as: foyer and Reception Entrances, public or Customers’ Restrooms, waste Removal and Recycling, hallways, stairs and Elevators, offices, employees’ Restrooms
Since a foyer or reception area is the first seen, the most visible and most used part of a building, it may require more than just routine maintenance of a weekly dusting and vacuuming. it requires more time per square foot than most other areas. It’s a good idea to keep trash receptacles handy – especially at entrances.
Check glass surfaces for spots and fingerprints – clean glass windows and doors daily. Dust mop, damp mop, and buff hard-surface floors at least once a week, more often if needed. If your foyer is carpeted, vacuum daily. Use a spray cleaner and go around light switches to remove smudges and door knobs to remove grime.
It is important for you to use a dust mop with an extender to run around the ceiling removing cobwebs, and then down the walls to remove surface dust and lint. This helps prevent your painted walls from becoming dingy looking and spotted.
Tips on How to Effectively Clean the Office
Whew! I used to think that computers were supposed to reduce the amount of paper we use and create a clutter-free work environment! My waste cans are over-flowing. There’s enough paper in piles on my desk to reach around the world. How can I dig out of this chaos?
Often when you decide you’ve just gotta do something about the mess, you wind up moving papers from one pile to the other. It may look a little neater after you’re done, but the problem is not solved.
The solution is be organized!!! To get started, grab another piece of paper …. and write down five broad categories of subjects you usually address in your office. Try to limit the list to five topics. Perhaps you will start with “Personal,” then “Finances,” then “Medical,” etc. Begin sorting through your papers and placing similar subjects in one pile, following your list. Buy a box of manila folders, label according to subject, and then place the papers in the appropriate file, according to your categories and make sure that they are arranged chronologically as well.
It may take some time to go through those precious papers but, as you do, it will be easier for you to see how much is duplication, unnecessary, out-of-date, and just plain trash. Throw out the stuff you no longer need. If there’s personal information, financial or other, on some of those sheets you are discarding, be sure to shed them! If you don’t have a shredder, buy one.
You may have five or six piles of papers now. Some of these you will want to access frequently, some not as much. Decide which are your priorities and put the categories that you use most often closer to you. Use file caddies to keep the files upright on your desk rather than laying the folders flat. It’s easier to see the file labels when they are upright.
It is important for you to always be organized because without you realizing it, it is very easy for your paperwork to pile up every single day. In fact, you might even be surprised that a single paper you leave on your desk could become like a whole bulk or rim just after a couple of days without cleaning.
In order for you to maintain a clean and orderly office, you have to always have the presence of mind when it comes to maintaining your workplace and making sure that your files are organized. This way you can have a much more relaxed time at work altogether and could find that your office is much more convenient for you to move around in and work altogether.
Take on these tips now and see just how good it could do you and just how exciting it could be for you to be able to transform and recreate your office. Say goodbye to unnecessary piles of paper in your office and say hello to a cleaner and much more organized workplace now!
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